ProjectComponents_img1.gif 1.3 Project Components
ProjectComponents_img2.gif 1.3.1 Definition
Project definition starts with an idea for a proposed product, facility, program, etc, but does not end there.  The basics of the Project Definition include Scope, Schedule and Budget.  However, many aspects of the project, including its Implementation and Coordination need to be defined.
Project concepts are developed.  Concepts are further developed and translated into the Project Scope.  Items such as specifications, drawings, diagrams, etc. are produced to document the Project Scope.  Poorly documented and/or communicated Project Scope impacts: budget, schedule, quality, and productivity.
Each piece, component and system is estimated with the best available info and rolled up into a budget documenting and defining the Project Budget. The Project costs should match and be aligned to the scope and schedule.  Updated and actual costs should be compared to estimated costs as an indicator of whether the Project is within the budget.  "Squeezing" contractors will not contain costs within in a poor cost estimate.
All the individual pieces are fit together into Systems.  A plan for the assembly of Systems are linked onto timelines to create a definition of the Project Implementation - the Project Schedule. The Project Schedule is like the cost estimate - it is a plan.  Good plans produce better results.
ProjectComponents_img3.gif 1.3.2 Coordination
The defined Project is executed using Coordination comprised primarily of Teamwork, Leadership and Communication.
Teamwork creates exponentially far greater success than will individual effort.  The larger and/or more complex a project, the more important Teamwork becomes to achieving its overall goals.   With small projects, as long as more than one person or more than one organization is involved, Teamwork will enhance the performance of a Project.
Projects are no different than other team efforts.  Leadership is required to motivate, guide, and monitor the efforts of the Project Team.  The Project Team will seek out Leadership, make sure its the Leadership that represents the goals of the Project.
Communication is the number one issue identified by Project Teams in lessons learned.  The perfectly defined Project, poorly communicated will suffer implementation problems.  A well thought out and documented Communication Plan will promote sharing and efficient relaying of information and is one of the keys to a successful Project.
ProjectComponents_img4.gif 1.3.3 Implementation
Responsibility, Quality and Productivity are key elements of the Implementation of a defined Project.
The Project Schedule presumes, at a high level, certain productivity levels.  During the implementation, productivity plays a key role in determining whether planned completion dates and milestones are met. Estimating and measuring the productivity of the key activities can provide a heads up to potential Schedule issues.
Quality requirements should be defined and documented in the Project scope documents, i.e. specifications, drawings, etc.  A good Project Quality program promotes and monitors quality performance. Failure to adequately define or monitor quality will cause issues during Project implementation, possibly impacting schedule and costs.
The responsibility of Project implementation goes beyond meeting the requirements of the specs and the drawings.  It goes beyond the commitment that Team members have made to deliver the Project on time and under budget.  The Project Team also has responsibilities to: the Owner's property, the existing operations, the Community, all of the Project Team members including the contractors, subs, vendors, each individual trades person, etc.  Most people think of Environmental, Health and Safety, but Responsibility also includes things like being mindful of the local community.